IoT turns workspaces into smart spaces


One of the major revelations that the Coronavirus Pandemic brought to the working world, was the need for managing workplaces remotely. With an unimaginable number of employees working from home, and many others taking it in turns to attend the physical workplace, being able to control devices and connect employees in different locations, became more crucial than ever.

Nowadays, thanks to The Internet of Things (IoT) offered by, office spaces can be more than just rooms with desks, photocopiers, and computers. 

Today’s modern age workspaces integrate different remote functions, provide seamless connectivity among employees in different locations, and provide an intuitive work experience for staff members with very diverse functions.  

Smart workspaces increase efficiency and productivity and reduce waste and costs. The remote automation of menial tasks frees up employees’ time allowing them to focus on more worthwhile projects and tasks. 

IoT solutions from shave a few seconds off staff members’ workdays, making processes simpler and quicker. In the long term, these small ‘saves’ contribute to employees’ overall happiness and optimise the organisation’s operations.

In smart workspaces, IoT sensors are used to collect all types of data from the workplace. This real-time information is fed into an IoT software platform that analyses and interprets the data, creating endless possibilities for savings and increased productivity.

Here are some smart office solutions that are being implemented by in several workspace environments. 

Climate Control IoT Solutions

This is one of the most common smart office technologies where smart thermostats are installed to read the temperature of a workplace and automatically adjusts climate control conditions.  Smart climate control solutions can track several parameters in real-time – e.g. C02, air quality, humidity, and temperature. This IoT solution can also be used to detect light and UV levels which then automatically trigger the control of canopies, blinds, and other shading equipment. This timely response decreases the need for heating and cooling, reduces CO2 emissions, and ultimately cuts costs. This solution can go one step further by automatically turning climate control on or off depending on whether there is anyone in a particular office.

Occupancy detection

By remotely detecting the occupancy of different spaces, for example, in video conference booths and shared meeting rooms, office space management can be optimised without human intervention. Smart motion sensors also help to monitor how a particular workspace is being used allowing management to make use of every square meter of office space. This function was particularly useful during the COVID-19 pandemic when organisations had to utilise available space in the best way possible to balance working needs and social distancing measures, however, it is still very useful today where space is limited and demand for it is high. The same IoT technology and smart logic are also being used to monitor parking space availability, advising office workers if space is available, where it is located, allowing them to book it from a smart application on their mobile device.

To find out how can help your business make the most of the Internet of Things, contact us.

Luan Vella

Innovation Expert

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